Information for Students

General Facilties Policies

School of Music facilities are maintained strictly for the use of music majors and non-music majors who are enrolled in courses offered by the School. The School’s administration and campus security have the responsibility and legal right to ask persons violating these rules to vacate the space being used.

State law and University Statutes prohibit the use of State facilities, including all music buildings, for the production of private income. Practice rooms and studios are not to be used for private teaching of vocal or instrumental music. If such activity is observed, it should be reported to Brian Heller, facilities director, bsheller2@wisc.edu.


Fall 2020

    1. Use of all rooms must be reserved through facilities. For the security and safety of both students and property, any room not in use must be closed and locked. Report any vacant unlocked rooms or spaces to the facilities office immediately. Failure to properly secure spaces after use will result in the actions below.
    2. Students must clean the room EVERY time they use it, making sure to wipe the stand, bench, piano keyboard (if open) and music rack, and door knobs. Cleaning supplies will be available at the key desk and in the practice room area. If the piano is not used, the keyboard lid must be left shut. Your room must be left in neat condition for the next occupant, regardless of the condition in which it was found. No food or drink (except water) is allowed in the practice or rehearsal rooms. If a practice room or rehearsal room is found in sub-standard condition, you must leave it up to standard. Notify the key desk monitor of any improprieties.
    3. Students may be away from their practice rooms for a maximum of 15 minutes. When students are attending classes, lessons, rehearsals, or meals, keys must be returned to the Key Desk in Room 1650 so that others may use the practice rooms. No key should ever leave the building.
    4. When not scheduled for classes, classrooms may be scheduled for small ensemble or sectional rehearsals. All participants in small groups must have paid for rehearsal room access individually or as part of a facilities package. This is not a substitute for practice rooms, i.e. not for use by an individual. Classrooms may NOT be checked out just for having a larger practice space. The only exception to this rule is for a rehearsal WITH a faculty member as specific recital/jury/performance preparation. Use of the 2500 classrooms is restricted to after business hours. General assignment classrooms are NOT to be used for practice at any time. The GA rooms are under the management of Campus Events Services (262-2511).

    Failure to adhere to these policies will result in the following action:

    1. First offense: You will receive a verbal warning and/or written note from the Facilities Office.
    2. Second offense: Your practice room access will be revoked for seven days, and your major professor will be notified of the issue. The seven-day suspension will not be applied during breaks: semester break, spring break, summer break.
    3. Third offense: Your practice room access will be revoked indefinitely and will not be reinstated until you meet with the director of the School of Music regarding the issue.
    4. Fourth offense: Your practice room access will be revoked for the remainder of the term without refund.

Check Room Availability

All School of Music rooms for any purpose are reserved and booked through music.ems.wisc.edu.

Note: The EMS event registration system is not fully compatible with Chrome.

Student Recital Scheduling Policy

Schedule a recital

ATTENTION: No more slots are available for video streamed recitals for undergrads this spring semester, and not many slots remain for grad students. If you still need to book a required recital, you may request space in Morphy Hall or Lee/Kaufman rehearsal hall for the performance, but it will not be streamed. Please email facilities@music.wisc.edu if you have urgent concerns.

NetID login required for Step 1 and Step 2. Recital times and live streaming are limited in availability and are first come, first served. Not all recitals may be able to be streamed.

Step 1: Book the space in EMS. 

Step 2: Pay your recital fee in the Facilities app. You can also pay your audio/video fee and live streaming fee at this time, if applicable.

Step 3: Complete the recital intake form. You can select the option to live stream your recital on this form.

NOTE: If live streaming your recital, please check your repertoire for licensing requirements. Repertoire found in the ASCAPBMI, and/or SESAC catalogues, as well as works in the public domain, can be streamed by the School of Music from the Hamel Music Center. Not all recitals can be streamed. The School of Music reserves the right to decline streaming for any recital, for any reason, at any time. The live streaming of performances is entirely at the discretion of the School of Music.

Please arrive for your performance and dress rehearsal one hour prior to your event start time for confirming setup, sound and video check, warmup, and any other needs.

Room availability

Recitals are set for predetermined slots in Collins Recital Hall. Mead Witter Foundation Concert Hall and Lee/Kaufman Rehearsal Hall are available on a limited basis for required recitals only.

Monday, Tuesday, Thursday: 7:30 pm to 9 pm

Wednesday & Friday: 3:30 pm to 5 pm , 6 pm to 7:30 pm, and 8:30 pm to 10 pm

Saturday & Sunday: 10:30 am to 12 pm, 1pm to 2:30 pm, 3:30 pm to 5 pm, 6 pm to 7:30 pm, and 8:30 pm to 10 pm

Recital cancellation policy

Postponing a recital less than 48 hours before the scheduled date or scheduled dress rehearsal date will incur an additional recital fee. Cancellations received within three weeks of the event results in forfeit of the recital fee.

Cancellations must be sent to facilities@music.wisc.edu at least three weeks prior to the event.

Undergraduate recital policy

No undergraduate recitals are permitted in the two weeks prior to the end of exams each semester.

Dress rehearsal

One dress rehearsal in the venue is permitted for each recital. Dress rehearsal should be requested at the same time as the recital event request if possible, but can be added later. Dress rehearsal times may not take place during recital slots unless scheduled less than two weeks in advance. Dress rehearsals scheduled farther in advance must take place outside the recital slot times.

Receptions

There is no private space for a reception in Hamel Music Center. Current COVID-19 building occupancy guidelines and safety standards apply at all times, and receptions are not currently allowed in the lobby area. During non-pandemic years, receptions may be held in the lobby area with the understanding that the space is inherently open to the public. All cleanup from any reception is the responsibility of those whose recital is scheduled; spaces must be returned to their original condition.

Publicity

Recitals are posted to the calendar on the School of Music website and School of Music social media channels. Additional publicity requests can be sent to go.wisc.edu/2h7bhs

Updated January 2021

Live Streaming Your Recital

ATTENTION: No more slots are available for video streamed recitals for undergrads this spring semester, and not many slots remain for grad students. If you still need to book a required recital, you may request space in Morphy Hall or Lee/Kaufman rehearsal hall for the performance, but it will not be streamed. Please email facilities@music.wisc.edu if you have urgent concerns.

The School of Music is able to live stream required recitals on the School of Music YouTube channel. As of the Spring 2021 semester, all streaming fees will be waived for required recitals. You are not required to stream your recital. Streaming is an added benefit.

If you need a permanent copy of your recital, audio and video recording fees still apply. All live streams are removed from the School of Music YouTube channel following the performance. Not all recitals can be streamed. The School of Music reserves the right to decline streaming for any recital, for any reason, at any time. The live streaming of performances is entirely at the discretion of the School of Music. 

To live stream your recital, you’ll need to: 

Step 1: Book the space in EMS

Step 2: Pay your recital fee in the Facilities app.

  • There is no fee to stream a required live stream during the Spring 2021, but you will need to “purchase” the live stream option in the Facilities app. Required recitals will not be charged for a live stream purchased during the Spring 2021 semester. A fee is required to stream an elective recital.

Step 3: Complete the recital intake form. Select the live stream option on this form. 

Please arrive for your performance and dress rehearsal one hour prior to your event start time for confirming setup, sound and video check, warmup, and any other needs.

IMPORTANT LICENSING INFORMATION REGARDING STREAMING

For licensing purposes, the School of Music is only able to stream repertoire found in the ASCAP, BMI, and/or SESAC catalogues, as well as works in the public domain. Please verify that your repertoire meets the licensing requirements before proceeding with the live stream registration process. If your repertoire is not covered by the major PROs or in the public domain, the School of Music may not be able to stream your recital.

Please contact us if you have questions about licensing and streaming your repertoire.

Reserve a Recital Venue

All School of Music rooms for any purpose are reserved and booked through music.ems.wisc.edu. Refer to the Student Recital Scheduling Policy for more details. Please plan to arrive at your recital one hour prior to the official start time.

Request Rehearsal Venue

All School of Music rooms for any purpose are reserved and booked through music.ems.wisc.edu.

48 hours advanced notice is required.

Student Recordings

Any rehearsal space may be booked for recordings without a fee, including Morphy Hall.

Performance Halls can be booked for recordings with a two week notice and the payment of the single-use performance hall access fee on the Facilities web app: https://apps.music.wisc.edu/facilities/Default.aspx.

Use the EMS web request system for any space: https://music.ems.wisc.edu/VirtualEMS_UW/.

Types of Fees

Due to the uncertainties of 2020/2021 and the elimination of the ensemble fee, we are not offering a package this year, and we are not offering the full year. We’re taking it one semester at a time, and one item at a time. We apologize for any inconvenience this may cause.

School of Music fees include:
• Choral folders
• Practice room access
• Recital fees
• Locker rentals
• Ensemble fees
• Course fees
• Community music lessons

Pay for fees online

Practice Room Information and Policies

Fall 2020 

How will the practice rooms work this fall?

The key desk will be open for key checkout. Students will be assigned a room for the semester, and they must negotiate a schedule for the room between themselves. Based on the practice room schedule from last year, we expect three to four people per room.

Students must clean the room EVERY time they use it, making sure to wipe the stand, bench, piano keyboard (if open) and music rack, and door knobs. If the piano is not used, the keyboard lid must be left shut.

There must be a minimum one hour break between users in the room, and only one person is allowed in a practice room at a time. PPE must be used as much as feasible. If playing is possible with a mask or adapted mask, the mask must be used. Singers must remain masked.

Students in auditioned ensembles will have access to practice rooms.

What are practice room hours?

Practice room hours are 8 am-11 pm Monday-Saturday, and 9:30 am-11 pm Sunday. Humanities will be locked at 10 pm every night. You can continue practicing until 11 pm, but you must enter the building before it’s locked at 10 pm.

Will I have to pay a practice room fee?

Yes. All fees will be paid through the School of Music Facilities App. If campus shuts down practice room activity by September 25, 2020, we will issue a 75% refund. If campus shuts down practice room activity between September 25, 2020 and October 30, 2020, we will issue a 50% refund. There will be no refunds issued after October 30, 2020.

Note that the fees will be structured a bit differently this year. Due to the changes and uncertainty, we are not offering the option for a full year, only a semester at a time. Also, the package is no longer available.

This fee schedule does not apply to instrumental rentals.

Where do I get a key to a practice room?

The key desk is located in 1650 Humanities. Students enrolled in music courses will exchange their UW–Madison Wiscard card for a key. No other forms of ID are accepted.

When is the key desk open? Regular fall and spring semester hours are 8 am–11 pm Monday through Saturday, and 10 am–11 pm on Sundays. These hours are subject to change for any updates to campus building occupancy guidelines during COVID-19, and holidays/breaks in the academic calendar. Summer hours are 12 pm–8 pm seven days a week.

Lockers

Lockers

  • Lockers are for students enrolled in at least one School of Music class, including any performance ensemble. Locker use must be renewed for each period of use—academic year, semester, or summer.
  • You will be assigned to a specific locker in the Humanities Building after your order has been approved. Your final confirmation email will contain your locker assignment.
  • Facilities personnel at the key desk in room 1650 will give you access to the locker.
  • Users must provide their own lock (subject to approval by facilities office). Personal locks are subject to removal after the paid use period ends.
  • Lock removal and locker clean out by the facilities office may incur an additional charge to the registered locker user.

Repertoire and Programs

The School of Music creates printed programs for faculty, guest, and ensemble concerts. We do not create programs for student recitals.

Please follow formatting instructions in the PDF below to create your program.

Guide to Program Formatting (PDF)

Download a School of Music program template

Professional Accompanist List